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I. Accounting and Finance Reports Checklist
I. Accounting and Finance Reports Checklist
II. Management
II. Management
III. Billing and Payments
III. Billing and Payments
Request Access to GM or OM
Request Access to GM or OM
Request Access to GM or OM
Request Access to GM or OM
Request Access to GM or OM
Request Access to GM or OM
IV. Inventory Management Guide
IV. Inventory Management Guide
A. Product Encoding and Tagging
A. Product Encoding and Tagging
1. Base Product SKU (Stock Keeping Unit)
1. Base Product SKU (Stock Keeping Unit)
Laundry Detergents [Branch] - [Brand] - [Product Type] [Color/Scent/Flavor] [Size] - [Qty] - [Delivery Date - Year/Month/Day]
ABC Liquid Detergent, Lemon = 003_SOS-SGP-SBCB-ABC-MOPP1G1-2019130
ABC Powder Detergent, Floral = 003_SOS-SGP-SBCB-ABC-MOP1G1-2019130
Cleaning Sprays [Branch] - [Brand] - [Product Type] [Color/Scent/Flavor] [Size] - [Qty] - [Delivery Date - Year/Month/Day]
ABC Multi-Purpose Cleaner, Citrus = 003_SOS-SGP-SBCB-ABC-MLSP1G1-2019130
2. Add-On Product SKU (Stock Keeping Unit)
2. Add-On Product SKU (Stock Keeping Unit)
Air Fresheners [Branch] - [Brand] - [Product Type] [Color/Scent/Flavor] [Size] - [Qty] - [Delivery Date - Year/Month/Day]
ABC Air Freshener, Ocean Breeze = 003_SOS-SGP-SBCB-ABC-EOPP500ML1-2019130
Disinfectants [Branch] - [Brand] - [Product Type] [Color/Scent/Flavor] [Size] - [Qty] - [Delivery Date - Year/Month/Day]
ABC Disinfectant Spray, Lavender = 003_SOS-SGP-SBCB-ABC-MAS500G1-2019130
Hand Soaps [Branch] - [Brand] - [Product Type] [Color/Scent/Flavor] [Size] - [Qty] - [Delivery Date - Year/Month/Day]
ABC Liquid Hand Soap, Aloe Vera = 003_SOS-SGP-SBCB-ABC-FMWC10PCS1-2019130 (Per Pack)
3. Consumables SKU (Stock Keeping Unit)
3. Consumables SKU (Stock Keeping Unit)
Toilet Paper [Branch] - [Brand] - [Product Type] [Color/Scent/Flavor] [Size] - [Qty] - [Delivery Date - Year/Month/Day]
ABC Toilet Paper = 003_SOS-SGP-SBCB-ABC-TPR48PCS1-2019130 (Per Pack)
Dish Washing Liquid [Branch] - [Brand] - [Product Type] [Color/Scent/Flavor] [Size] - [Qty] - [Delivery Date - Year/Month/Day]
ABC Dish Washing Liquid = 003_SOS-SGP-SBCB-ABC-DWL1G1-2019130
Linen Sprays [Branch] - [Brand] - [Product Type] [Color/Scent/Flavor] [Size] - [Qty] - [Delivery Date - Year/Month/Day]
ABC Linen Spray Lavender = 003_SOS-SGP-SBCB-ABC-LSL500ML1-2019130
4. Equipment and Furniture (Company Property Tagging)
4. Equipment and Furniture (Company Property Tagging)
Printer [Branch] -[Brand] - [Product Type] [Serial/Model Number/Size/Color] - [Qty] - [Delivery Date - Year/Month/Day]
Canon G2000 All-In-One Printer, Black = 003_SOS-SGP-SBCB-CANON-AIOPRINTERG2000BLACK-0123456789-1-2019130
Cabinet [Branch] - [Brand] - [Product Type] [Serial/Model Number/Size/Color] - [Qty] - [Delivery Date - Year/Month/Day]
Generic 3 Layer Storage Cabinet, Brown = 003_SOS-SGP-SBCB-GENERIC-3LSTORAGECABINETBROWN-0123456789-1-2019130
Table [Branch] - [Brand] - [Product Type] [Serial/Model Number/Size/Color] - [Qty] - [Delivery Date - Year/Month/Day]
Generic Office Table, 2FTX4FT, Gray = 003_SOS-SGP-SBCB-GENERIC-OFFICETABLE2FTX4FTGRAY-0123456789-1-2019130
Air-Conditioning Unit [Brand] - [Branch] - [Product Type] [Serial/Model Number/Size/Color] - [Qty] - [Delivery Date - Year/Month/Day]
Hitachi 3T ACU, Floor Mounted, White = 003_SOS-SGP-SBCB-HITACHI-3TACUFMWHITE-0123456789-1-2019130
B. Inventory Management Control
B. Inventory Management Control
1. Inventory Schedule
1. Inventory Schedule
Check and Update the Purchased Products Log, Stocks, and Refill Log every Monday.
Perform Quarterly (March, June, September, December) Equipment, Furniture, and Products Inventory.
Perform Annual (December) Equipment, Furniture, and Products Inventory.
2. Portion Control
2. Portion Control
Cleaning Liquids (Detergents, Disinfectants, Multi-Purpose Cleaners)
1 Gallon (3.785 Liters) = 24 (150ML Bottles)
1 (150 ML Bottle) = 5 - 6 Uses
1 Gallon (3.785 Liters) or 24 Bottles = 120 -144 Uses
Hand Soap
1 Liter = 20 (50ML Dispensers)
1 (50ML Dispenser) = 10 - 12 Hand Washes
1 Liter or 20 Dispensers = 200 - 240 Hand Washes
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V. Cash Receipts
V. Cash Receipts
VI. Sample Transaction Cash Receipts Records Guide
VI. Sample Transaction Cash Receipts Records Guide
VII. Merchant Partner Commission Guide
VII. Merchant Partner Commission Guide
VIII. Merchant Partner General Information Sheet
VIII. Merchant Partner General Information Sheet
IX. Cash Disbursements
IX. Cash Disbursements
X. Step-by-Step Accounting Process
X. Step-by-Step Accounting Process
BIR-Compliant • Double-Entry • PFRS-Aligned • For PH Businesses •
1. Source Document Collection
Collect valid and dated documents as the basis for accounting entries.
Type of Transaction
Sales
Purchases
Payroll
Withholding Tax
Bank Transactions
Asset Acquisitions
Loans
Required Documents
Official Receipt (OR) / Sales Invoice (SI)
OR / SI / Statement of Account
Payslips, Time Records, Payroll Sheet
BIR 2307 / 2316
Bank Statements, Check Vouchers
OR / SI, Delivery Receipts, Property Tagging
Loan Agreement, SOA
2. Transaction Logging
Input raw data into structured logsheets (manual or via Google Forms).
Log Type
Log Type
Revenue Log
Expense Log
Journal Log
Inventory Log
Purpose
Purpose
Cash & credit income, client payments
Purchases, bills, expenses
Non-cash entries: depreciation, adjustments, accruals
Inventory movement for COGS tracking
3. Journal Entry Mapping
Apply double-entry accounting to classify each transaction properly.
Transaction
Cash Sale
Purchase
Asset Acquisition
Loan Proceeds
Owner Investments
Accrued Expense
Depreciation
Debit
Cash
Cash in Bank
Expense / Asset
Equipment
Cash
Cash Expense
Depreciation Expense
Cash
Sales Revenue
Cash / AP
Cash / AP
Loan Payable
Capital
Accrued Liablity
Accumulated Depreciation
4. Posting to BIR Books of Accounts
Transactions must be posted to the 7 standard BIR books.
Book
CRJ (Cash Receipts Journal)
CDJ (Cash Disbursements Journal)
Sales Journal
Purchase Journal
General Journal
General Ledger
Subsidiary Ledgers
Entry Type
Cash Income/sales
Cash/check expenses
Credit sales
Credit purchases
Adjustments, depreciation, asset acquisitions
All accounts summarized by code
AR, AP, Inventory (if applicable)
5. Reconciliation
Regular reconciliation ensures accuracy and prevents discrepancies.
Area
Bank Ledger
AR / AP
Inventory
Tax Payables
Trial Balance
Reconciled Against
Bank Statement
Aging reports
Physical count
Filed returns vs books
Ledger vs Journals
6. Financial Report Generation
Summarize books into standard financial statements.
Report
Income Statement (P&L)
Balance Sheet
Cash Flow Statement
Trial Balance
Aging of AR / AP
Purpose
Track income and expense performance
Snapshot of assets, liabilities, equity
Where the money comes/goes
Ledger balances before closing
Outstanding receivables and payables
7. Tax Compliance
All accounting data flows into BIR-compliant tax filing and reporting.
7.1 For VAT-Registered Businesses
Frequency
Monthly
Quarterly
Monthly
Quarterly
Quarterly
Annually
Annually
Annually
Optional
BIR Form
2550M
2550Q
0619E
1601-EQ
1701Q / 1702Q
1701 / 1702
1604-E + Alphalist
2316
SLSP
Description
VAT Declaration - taxable and exempt sales, input/output VAT
VAT Return with zero-rated and exempt sales
Expanded Withholding Tax (EWT) remmittance
EWT summary
Income tax return (individual / corporate)
Final income tax return
Annual EWT return and list of payees
Employee tax certificate
Summary List of Sales/Purchases (if required)
7.2 For Non-VAT (Percentage Tax) Businesses
Frequency
Quarterly
Monthly
Quarterly
Quarterly
Annually
Annually
Annually
BIR Form
2551Q
0619E / 0619F
1601-EQ / 1601-FQ
1701Q / 1702Q
1701 / 1702
1604-E + Alphalist
2316
Description
Percentage Tax Return (3% or 1% under CREATE)
Expanded or Final withholding tax remittance
EWT/FWT summary
Quarterly income tax return
Final income tax return
Final EWT summary and payee list
Employee tax certificate
8. Year-End Closing & Adjustments
Action
Close Revenue/Expense Accounts
Post Year-End Adjustments
Prepare Post-Closing Trial Balance
Submit Annual FS to BIR/SEC
Purpose
Transfer net income to Retained Earnings
Depreciation, accruals, tax adjustments
Clean base for next fiscal year
Audited FS if Corporation
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